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Independent Martial Art Sports Association

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                                        INDEPENDENT MARTIAL ART SPORT ASSOCIATION


Health and Safety Advice Sheet



There is a legal requirement to report certain workplace accidents (The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995). Diseases related to specified occupational activities must also be reported where a registered medical practitioner has made a written diagnosis. It is also essential that arrangements be made to provide first aid if someone is injured at work. First aid requirements apply to all students within your control.



1. Reporting Accidents


Certain types of accidents need to be reported to your Enforcing Authority. Exact details are given in the guide HSE 31: RIDDOR explained, but in short:


Fatal or specified major injuries to anyone in connection with your business need to be reported without delay (e.g. by phone call).


If anyone working for you is incapacitated (cannot do their normal job) for more than three days because of an accident, a report must be made within 10 days.


Any student involved in an accident must be lodged and reported within 24hours.


If no injury results, but the accident is classed as a Dangerous Occurrence (see

Guidance HSE 31 referred to above for a list of reportable Dangerous Occurrences), a report must also be made without delay.


A form F25082 should be used for reporting notifiable accidents and dangerous occurrences.


2. Keeping Records

A record must be kept of all reportable injuries and dangerous occurrences. The DSS Accident Book (BI510) or the Health and Safety Executives F2509 would suffice for recording these details.


Records should be kept for 3 years.


The DSS require an accident book to be kept on the premises if over 10 people are regularly present at your organisation.


3. Investigating Accidents

Routinely investigating workplace accidents to establish the cause is essential if accidents are to be avoided in the future. Accident books should also be regularly reviewed. Apart from looking at the frequency of accidents, checks should be made for reporting accuracy (under RIDDOR) and the development of patterns.


In the case of the latter, look at the locations where the accidents are occurring, the types of injuries suffered and the equipment or substances involved.




1. First-Aid Kits:-

To be provided by the school owner, in this case the school hirer.


The First-Aid box should be clearly marked (white cross on a green background).


Only specified contents should be kept in the box –nothing else. A list of the minimum specified contents is available from your Enforcing Authority.


Special contents are permissible for specific hazards if training has been provided.


2. Appointed Persons

Appointed persons are not fully trained “first aiders”, but simply take charge of a situation when an injured person may need medical help.

Appointed persons also take charge of first aid equipment and facilities.

All Schools must appoint such persons. This is a minimum standard and they must be available at all times when students are training.


3. Suitable Persons

These are people trained in first aid.


As a guide, in a low risk situation (e.g. office work), one suitable person is required

for every 25 students.


Cover should be made available for shift-work and holidays.


Training must be provided by an organisation approved by the Health and Safety Executive, St John’s Ambulance, St Andrews and approved (HSE) organisations.


Refresher training should be provided and records kept of qualification details.


General Health and Safety Statement


It is the policy of the IMASA to develop a positive Health and Safety culture throughout the organisation because we believe that high Health and Safety standards are a pre-requisite in the pursuit of the best competition efficiency and competitiveness.


To achieve this, the organisation will progressively identify all hazards and take appropriate measures to eliminate or control risks to employees/volunteers and others affected by our operations by applying positive control standards and provision of information, training and supervision as needed.


Instructors and Officials are reminded that they have a duty to ensure that the Competition’s Health and Safety Policy is observed and in particular, they are required:-


To take reasonable care for their own health and safety within the Dojo and of those   who may be affected by their actions, or by their omissions.


To co-operate with the IMASA to ensure that any duty, or requirement, for health and safety imposed upon their club by law is performed or complied with.


Not to intentionally, or recklessly, interfere with or misuse anything provided in the interests of Health, Safety or Welfare.


To report to supervisory staff hazardous conditions or defects in the Clubs safety arrangements.




The promoter recognises that it has the ultimate legal responsibility for Health and Safety, accordingly the Competition Promoter accepts overall responsibility for policy formulation and implementation. In turn, all levels of management and all supervisors are responsible for carrying out those Health and Safety duties placed on them.


The Competition Promoter will ensure that the safety plan includes sufficient resources for the successful implementation of the Health and Safety Management Policy.


Where appropriate, the monitoring and review of the Organisation’s Health and Safety Management Policy will be carried out by the Health and Safety Management Committee under the direction of the Independent Martial Art Sport Association , Competition or Event or Promoter responsible for the Health and Safety within his/her own events.


Development of the Health and Safety Management Policy will be conducted through the normal competition meetings where health and safety will be given standing equal to other activities of the organization or affiliated organisations.


The Event organiser will appoint a number of competent persons to assist the competition

Directors or Promoters to implement this policy.


The Safety Officer's role is to provide independent and authoritative advice to Promoters, Referees, Corner Crew, and Instructors & Officials with individual responsibilities for Health and Safety.


For & on Behalf of IMASA;

Name:      Paul Chambers

Position:   General Secretary

Signature: PC

Date Reviewed & Updated: Wednesday, 06 January 2016


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